General and Administrative – Office Manager

When most people say “work hard, play hard,” they don’t mean at the same time. But we’re not most people. We’re a little more awesome than that, and we’re willing to bet that you are too.

At SmartPak, we’re serious about supporting healthy horses and happy riders, but we’re also serious about having fun. Our serious side has earned us several major awards for growth and innovation, while our “seriously playful” side landed us a spot on the Boston Globe’s Top 100 Places to Work list and a “Best Bosses” award by Fortune Small Business and Winning Workplaces.

But enough about us – let’s talk about you! Are you confident, capable, creative and passionate? Do you want to know that your work makes a difference? Does a hard-working, collaborative, fast-paced environment sound exciting? If so, the Office Manager position may be for you!
The Office Manager is responsible for managing and coordinating office operations and activities including, but not limited to information management, office supplies and inventory, filing, building security system, incoming and outgoing mail, related vendor contracts and various administrative and clerical duties.

The Nitty Gritty:

  • Greet guests and answer reception/corporate phone
  • Procure office supplies and manage/negotiate office services
  • Responsible for managing incoming and outgoing company mail
  • Manages and orders weekly grocery store delivery and coffee supplies through current vendor(s)
  • Maintains all conference rooms, including managing supplies, preparing for meetings and general maintenance
  • Responsible for managing company security system and employee badge process
  • Assists COO with facility management and building projects
  • Participates in and support’s SmartPak’s Safety Committee
  • Aids in employee communication process as needed
  • Maintains emergency contact records for employee notification system
  • Orders, delivers and sets up meals for various lunch meetings
  • Assist in the maintenance and improvement of the Company’s intranet
  • Responsible for making sure all office systems are working properly
  • Maintains a clean, organized, and well-loved office
  • Provide additional support on special projects and other duties as assigned

Position Must-have’s:

  • Strong communication and organization skills
  • Ability to work independently and take initiative in a fast paced environment
  • Team player mentality with a willing-to-help attitude
  • Minimum 2-3 years’ experience as an Office Manager
  • Web and computer literate (highly skilled in Microsoft Word and Outlook, proficient in PowerPoint and Excel)
  • Able to prioritize and multitask
  • Positive attitude and sense of humor

Interested? Apply now!

Posted in Jobs

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3 comments on “General and Administrative – Office Manager
  1. Teresa says:

    I was cruising around your website and clicked on your job postings. The posting for the Office Manager position seems to be mislabeled.

    Your job description is for a Receptionist or an entry level Administrative Assistant, not an Office Manager as is most often thought of in the marketplace.

    Just, FYI. I know…I’m a nit picker.

  2. LB says:

    Where is this position located?

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